Best Rota Software for Small Hospitality Teams (UK)

The short answer: For teams under ~20 staff, RotaCloud is the best UK-built value from £10/month flat, and its £4.50/month time-and-attendance add-on is the cheapest in class. Deputy (£3.50/user/month) wins if your team lives on their phones; Planday (£2.99/user/month) wins if you run Xero. All three do rotas well — decide on pricing model: flat fee vs per-user.

9 suppliers compared · data refreshed 2026-07-14 ·see all Staff & Workforce

Full comparison

SupplierBest forPricingKey features
Deputy
Sydney, Australia
Global scheduling app with a best-in-class mobile experience, from £3.50/user/month.From £3.5/mo
£3.50/user/month scheduling; £4.90/user/month premium with time tracking.
  • Mobile-first scheduling
  • Shift swaps & availability
  • Clock-in with photo
  • Demand-based scheduling
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Harri
New York, US (UK presence)
Full employee-lifecycle platform for hospitality — hiring through scheduling and compliance.Quote-based
Quote-based; modular by product.
  • Hiring & ATS
  • Scheduling & T&A
  • Compliance engine
  • Payroll integrations
Visit
Planday
Copenhagen, Denmark (Xero)
Xero-owned scheduling built for hospitality's variable shifts, from £2.99/user/month.From £2.99/mo
From £2.99/user/month (Starter, min 5 users).
  • Native Xero integration
  • Shift communication
  • Payroll-ready hours
  • Punch clock
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RosterElf
Perth, Australia
Cost-effective rostering at £4/user/month with payroll integrations.From £4/mo
~£4/user/month.
  • Simple rostering
  • Availability matching
  • Payroll integration
  • Budget pricing
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RotaCloud
York, UK
York-built rota software from £10/month — the affordable UK choice for independents.From £10/mo
From ~£10/month (up to 5 employees); T&A add-on flat £4.50/month.
  • Drag-and-drop rotas
  • Time & attendance add-on
  • Leave management
  • UK support
Visit
Workforce.com
Chicago, US (UK presence)
Workforce management for mid-size and large UK operations — scheduling, T&A and HRIS.Quote-based
Per-user quote; scales with modules.
  • Demand-driven scheduling
  • T&A and compliance
  • HRIS
  • Payroll integrations
Visit
Bizimply
Dublin, Ireland
Scheduling, time and operations for multi-site hospitality, strong in UK & Ireland.Quote-based
Quote-based per location; modular.
  • Photo clock-in
  • Ops checklists
  • HR records
  • Multi-site dashboards
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Rotaready
London, UK
UK hospitality-first rota software with demand forecasting, part of Access Group.Pricing varies
Per-employee/month pricing; quote for groups.
  • Demand forecasting
  • EPOS integrations
  • Cost-optimised rotas
  • T&A
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S4labour
Banbury, UK
UK hospitality labour scheduling and productivity platform born out of pub operations.Pricing varies
Per-site subscription; quote-based.
  • Sales-forecast rotas
  • Labour cost control
  • Payroll outputs
  • Pub-group heritage
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How we compared them

We weighted the following criteria, in order:

  1. Flat fee vs per-user pricing
  2. Mobile app quality
  3. Time & attendance
  4. Xero/payroll integration
  5. UK support

Pricing is taken from public price lists and verified supplier pages at the date shown on each listing; quote-based products are marked as such rather than guessed. See ourmethodology for how listings get verified and when featured placement applies.